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Collections Assistant

  Kilmartin Museum in Kilmartin, Argyll, Scotland
  Apply before: 16/10/2022
Responsibility Level:  Trainee   L 2  L 3  L 3/4  L 4  L 4/5  L 5  L 5/6  L 6  L 7
Enquiries Email :
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Application Address:

No Postal Applications please




Kilmartin Museum is run by Kilmartin Museum Company Ltd, an independent Scottish Charity. Since 1997, Kilmartin Museum has inspired and educated people by interpreting, explaining and conserving the internationally important archaeological landscape, artefacts and natural heritage of Kilmartin Glen.

The Museum is in the delivery phase of a £7.5 million redevelopment project. The redevelopment will give us the space we need to build on our successes and continue our work. A major extension, designed by award-winning architects Reiach and Hall, will join together two existing buildings to create a seamless Museum facility. This will enable us to significantly develop our work and create an inspiring place where we can care for, celebrate, and tell the story of Kilmartin Glen and Mid Argyll.

Once complete, the redevelopment will provide:
  •  a much larger exhibition space, giving us opportunities to tell many more visitors the story of this special place
  • a creative space, which can be used to deliver and participate in cultural activities as well as allowing us to stage temporary exhibitions
  • an accessible research and learning facility where we can safely curate all our collections
  • A fit-for-purpose education space, which will allow us to develop our Active Learning and Volunteering Programme. 

The new Museum facility is due to open in the spring of 2023. The exhibition install is scheduled for quarter 4, 2022.

Archaeology Collections Background
Kilmartin Museum has a collection of over 22,000 archaeological artefacts and is actively collecting in Mid Argyll, Lorne and some of the islands in the Argyll and Bute Council area.
The Prehistoric Collections were ‘Recognised’ as nationally significant by Museums, Galleries Scotland in 2019.

Kilmartin Museum also cares for around 20,000 archaeological artefacts for Argyll and Bute Council under a Service Level Agreement most of which are currently housed in temporary stores with the KM collection, along with a small display which is maintained in Campbeltown Museum.

There is a requirement for a Collections Assistant to assist the Head of Collections & Engagement with general curatorial work and additional work required to prepare collections, loan items and replicas for the new exhibition and to assist with the move back into the new facilities. The post holder will also work closely with the Interpretation and Engagement Manager.

Place of work: The office base for this post will initially be in temporary accommodation during building works for a major Redevelopment Project. There will also be a requirement for occasional work in Campbeltown Museum.
Responsible to: Head of Collections & Engagement (currently Sharon Webb).
Salary: £25,000 per annum
Hours: 37.5 hours per week. There may be an occasional requirement for weekend and evening work.
Post details: This is a one-year project funded post with the possibility of a contract extension subject to funding and need.
Annual Leave Entitlement: 30 days per annum (including bank and statutory holidays).

The Collections Assistant will assist the Head of Collections & Engagement in her curatorial role, focusing on all day-to-day curatorial work as well as that required to continue to care for and develop the Kilmartin Museum and Campbeltown Museum Archaeological Collections, develop and install the new exhibitions and move back into the new facility.

Main Tasks:

Artefact and Collections Related:
  • dealing with the accessions backlog
  • artefact accessioning, documentation, document enrichment
  • assisting with archaeological field project Treasure Trove submission backlog
  • organisation of the museum’s image library (digital and physical)
  • regular environmental and pest control management
  • assist with incoming, outgoing and current loans.

Exhibitions and Recant
  • assisting with archaeological/ interpretive /collections research to feed into the new exhibitions and publications
  • assisting with setting up collections and archive related aspects of the new facility
  • packing artefacts in readiness to move to the new facility
  • assisting with the physical move to the new facility.

Liaison and Communications:
  • liaison with project partners and members of the communities in which the Museum works as necessary
  • occasional articles for the Museum’s website and social media channels
  • responding to and assisting with enquiries from researchers and the general public
  • assisting with the delivery of the Museums Service Level Agreements
  • assist with the delivery of education and outreach where there is a requirement for collections or information about collections.

Reporting and Other:
  • work with other team members to develop and deliver an annual service operational plan and other plans as necessary
  • help maintain the Museum Accreditation standard in essential collections care areas
  • assist with raising the profile of the Museum nationally and within the local community
  • assisting with monitoring and evaluating activities and writing reports for line manager, funders and trustees
  • join the list for Collection Store out of hours alarm call.


Essential Requirements:
  • Educated to degree level or equivalent in a relevant subject area
  • Demonstrable passion for archaeology
  • Awareness and understanding of archaeological collections procedures and care issues
  • Manual dexterity for artefact handling and lifting
  • Flexible and adaptive approach to working
  • Excellent written and presentation skills
  •  Numerically adept
  • Self-disciplined with ability to use initiative
  • Proven record of excellent IT skills including spreadsheets, databases, Microsoft Office, use of the internet and email systems
  • Ability to build strong positive working relationships
  • Ability to work efficiently under pressure and to deadlines
  • Ability to work both independently and as a team member, prioritising multiple tasks, managing a full and varied workload and meeting deadlines with occasional work outside normal working hours
  • Ability to deal with confidential matters discreetly and reliably
  • Current and valid driving licence.

Desirable Requirements:
  • Relevant museum qualification
  • Experience in a similar role
  • Experience using ADLIB Collections Management systems
  • Social media skills in a work environment
  • Excellent networking skills
  • Experience of working in Museums in rural areas with small stakeholder communities.

Apply here:

Closing Date 16th October 2022

Please quote BAJR in your application.

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